Senior Finance Coordinator & PMO Manager

Job details

Work model

On-site

Salary

Not listed by source

Location

Berlin

Job description

Deine AufgabenSenior Finance Coordinator & PMO Manager  (Finance Office Manager)  About the role  We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas.  This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively.  You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up. Key responsibilities Finance leadership coordination • Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up. • Prepare leadership meetings, agendas, briefing materials and action trackers. • Ensure decisions, open points, deadlines and ownership are clearly documented and followed through. • Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams. • Act as a central point of contact for internal stakeholders on Finance-related coordination topics. Project and transformation management • CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives. • Maintain project plans, timelines, dependencies, risks, decision logs and status reporting. • Challenge delays or unclear ownership constructively and escalate where appropriate. • Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones. • Help turn broad strategic initiatives into clear workplans and practical next steps. Governance, planning and reporting support • Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes. • Support the preparation and coordination of management presentations, board materials and internal reporting packs. • Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function. • Support documentation of Finance processes, policies, responsibilities and decision rights. • Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders. Operational effectiveness • Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation. • Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines. • Establish simple, reliable tools for tracking priorities, projects and commitments. • Help create a structured, collaborative and accountable Finance culture. • Support onboarding, team events and internal communications where relevant to the Finance organisation. Dein Profil • Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role. • Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles. • Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities. • Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments. • Confident working with senior leaders and able to communicate clearly, diplomatically and assertively. • Highly reliable, discreet and comfortable handling sensitive information. • Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage. • Fluent English required; German is highly desirable. What success looks like Within the first 6–12 months, you will have: • Created a transparent Finance leadership and project calendar. • Established clear action tracking and follow-up routines across the Finance leadership team. • Improved visibility over key Finance projects, risks, dependencies and deadlines. • Reduced unnecessary coordination burden on Finance leaders and the CFO. • Helped improve collaboration and execution across the wider Finance organisation. • Become a trusted point of contact for turning plans and decisions into delivered outcomes. Personal qualities You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with different personalities and ensuring that important work does not get lost between teams. Warum wir?What we offer: • Opportunity to work with a great team in a dynamic and international environment • 30 days of vacation /5 working days per week • After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services • Various online language courses and opportunities to participate in online collaboration courses • Numerous campus events from the fields of art, culture, business and science • Opportunity to develop and implement new ideas and concept Find Jobs in Germany on Arbeitnow

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