Business Administration Partner

Job details

Work model

On-site

Salary

Not listed by source

Location

Palo Alto

Job description

RESPONSIBILITIES - Operations & Coordination: Own day-to-day operational workflows, track open action items, follow up on commitments across internal teams and external partners, and proactively surface blockers to leadership. - Events & Logistics: Plan and execute company events, offsites, conferences, and external-facing engagements end to end. Manage all travel, venues, accommodations, and on-site coordination. - Office Logistics: Own the day-to-day office experience - managing snacks, supplies, cleanliness, and facilities vendors, ensuring the space is always polished and guest-ready. Serve as the primary point of contact for external visitors, investor meetings, and candidate on-sites. - Vendor & People Operations: Lead vendor sourcing, negotiations, and ongoing relationship management. Manage expenses and procurement via Ramp, administer HR and people operations in Rippling, and support recruiting workflows in Ashby. - Communications: Serve as a trusted liaison between the executive team and internal and external stakeholders. - New Hire Setup: Coordinate end-to-end onboarding logistics for new hires - including equipment provisioning, desk setup, office access, welcome kits, and day-one orientation - in close partnership with People Ops and IT. QUALIFICATIONS - 4+ years of experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company - Direct experience with Ramp, Rippling, and Ashby - Proven ability to negotiate with vendors and manage external relationships - Exceptional follow-through and attention to detail - you close loops without being asked - Strong written and verbal communication skills; comfortable engaging at the C-suite and board level - High emotional intelligence and discretion with sensitive information - Ability to operate effectively under ambiguity and manage competing priorities TOOLS & TECH STACK - Communication & Collaboration: Slack, Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Zoom, Loom - Project & Knowledge Management: Notion - Finance & People Operations: Ramp, Rippling, Ashby - Travel & Scheduling: Calendly - Automation & AI: Proficiency with AI tools (Claude, ChatGPT) WHAT WE OFFER - Competitive salary and equity - Medical, Dental and Vision health insurance - Flexible time off and vacation - Company paid lunch & dinner - all of the 7 days of the week - Monthly Personal Lifestyle Stripend - Monthly Transportation Stripend - Onsite free parking