Resource Coordinator

Job details

Work model

On-site

Salary

Conflicting source ranges

Location

Austin, TX

Hiring context

How this role compares at Prophet

Prophet has 21 live roles in MeritLog’s catalog across 6 job families, and 11 of them are in design. 0 of those listings publish a pay range, a disclosure rate of 0%.

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What the role asks for

Parsed by MeritLog from the employer’s own posting. The full description follows below.

Job description

About the Role Prophet is looking for a Resource Coordinator who thrives in the details - someone who keeps talent moving, contractors supported, and hiring running smoothly across a fast-paced consulting environment. In this role, you'll be a critical connector between our Resource Managers, project teams, contractors, and candidates. You'll participate in the end-to-end mechanics of staffing execution: sourcing and onboarding contractors, managing agreements and invoices, keeping our tracking systems sharp, and ensuring interview pipelines move without friction. You'll also bring a continuous improvement mindset, using AI tools and automation to work smarter and reduce manual lift wherever possible. This is a role for someone who finds satisfaction in precision and follow-through, who takes ownership over their workstreams, and who understands that great operational support is what allows strategy to actually land. Your Day to Day Resourcing Support • Support staffing requests from intake through deployment in partnership with Resource Managers • Source contractors independently through agencies and direct outreach • Serve as a primary point of contact for contractor communication once staffing is confirmed • Track contractor availability, start and end dates, and extensions • Follow up with project teams on timing or scope changes and escalate resourcing risks as needed Contractor Coordination & Operations • Prepare and manage contracts and agreements for contractors, vendors, and service providers; route signatures via AdobeSign • Execute contractor onboarding, including welcome communications and orientation details • Create contractor profiles and manage bookings in internal systems • Receive invoices, verify accuracy, route for approval, and submit to Accounts Payable • Monitor and manage contract changes, amendments, and extensions • Maintain the Contractor Tracker, Invoice Tracker, and SharePoint e-filing‑ system • Coordinate intake or alignment conversations between contractors, agencies, and internal teams as needed Recruiting Coordination (Contractor and Full Time) • Monitor candidate flow in Greenhouse and support efficient progression through hiring stages • Coordinate high volume‑ interview scheduling across stakeholders • Manage frequent, real-time schedule changes driven by shifting priorities • Prepare and distribute interview guidelines and briefing materials • Coordinate interview debriefs and interview logistics AI Enablement & Workflow Improvement • Use AI tools to support resourcing, contractor coordination, and recruiting workflows • Identify opportunities to streamline manual processes through AI or automation • Maintain clean, structured data to support effective use of AI tools across resourcing operations What You Bring • 2+ years of experience in resourcing, staffing, creative services, or recruiting coordination • Experience working with contractors or freelance talent • Understanding of the resourcing lifecycle from intake through deployment • Comfort sourcing contractors and working with external agencies • Strong Excel skills, including pivot tables and tracking • Highly organized, detail oriented‑, and dependable • Sound judgment and ability to manage competing priorities • Comfortable working in fast-paced‑, evolving environments Location: Austin, TX - 3 days in office required Salary: $60,000-$70,000 Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.